How to Find and Replace Text in Microsoft Word?

2 minutes, 32 seconds Read


In the previous post, we saw ‘How to Add and Edit Text in Microsoft Word?‘, now we will learn about Find and Replace Text in Microsoft Word.


Where to Find this option?

Launch Word from the Start menu (Windows 10)

Click on Start Menu-> # and Select Letter “W” you will find a word icon click on that to open.

Launch Word via Start

To find this option click on the ‘Home’ tab under the editing group select ‘Replace’ option the ‘Find and Replace‘ screen will popup like this


Shortcut – Find and Replace

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Launch Microsoft Word and select the blank document or open your word document.

Press ‘CTRL + H’ the ‘Find and Replace’ screen will appear as below shown:


Understand With – Examples

Example 1

In this example Find ‘Powerful’ and Replace it with the ‘New’

Video provides a powerful way to help you prove your point. When you click Online Video, you can paste in the embed code for the video you want to add. You can also type a keyword to search online for the video that best fits your document.

To make your document look professionally produced, Word provides header, footer, cover page, and text box designs that complement each other. For example, you can add a matching cover page, header, and sidebar. Click Insert and then choose the elements you want from the different galleries. Powerful tip

To do that press ‘CTRL + H’ the ‘Find and Replace’ popup will appear in that ‘Find What’- type ‘Powerful’ and in ‘Replace With’- type ‘New’ after that click on the ‘Find Next’ to highlight the option.

You can replace it one by one or you can replace it in one go. Here we will see replace it one by one.


Example 2

In this example Find ‘new’ and Replace it with the ‘One’

Themes and styles also help keep your document coordinated. When you click Design and choose a new Theme, the pictures, charts, and SmartArt graphics change to match your new theme. When you apply styles, your headings change to match the new theme.

Save time in Word with new buttons that show up where you need them. To change the way a picture fits in your document, click it and a button for layout options appears next to it. When you work on a table, click where you want to add a row or a column, and then click the plus sign. Reading is easier, too, in the new Reading view. You can collapse parts of the document and focus on the text you want. If you need to stop reading before you reach the end, Word remembers where you left off – even on another device.

To do that press ‘CTRL + H’ the ‘Find and Replace’ popup will appear in that ‘Find What’- type ‘new’ and in ‘Replace With’- type ‘One’ after that click on the ‘Find Next’ to highlight the option.

Replace it all in the one go


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